Privacy Policy

Updated June 2018

This privacy policy applies between you, the User of the Website and Situ8 Planning Consultancy, the owner and provider of this Website. Situ8 Planning Consultancy takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website.

Please read this privacy policy carefully.

1. In this privacy policy, the following definitions are used.

Data

GDPR

Situ8 Planning Consultancy, we or us

User or you

In this privacy policy, unless the context requires a different interpretation:

1. The singular includes the plural and vice versa

2. References to sub-clauses, clauses, schedules or appendices are to sub-clauses, schedules or appendices of this privacy policy

3. A reference to a person includes firms, companies, government entities, trusts and partnerships;“including” is understood to mean “including without limitation”

4. Reference to any statutory provision includes any modification or amendment of it

5. The headings and sub-headings do not form part of the privacy policy. 

Scope of the privacy policy

1. This privacy policy applies only to the actions of Situ8 Planning Consultancy and Users with respect to the Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

2. For purposes of the applicable Data Protection Laws, Situ8 Planning Consultancy is the “data controller”. This means that Situ8 Planning Consultancy determines the purposes for which, and the manner in which, your Data is processed.

Data collected

We may collect the following Data, which includes personal Data from you:

1. Contact information such as email addresses and telephone numbers

2. Demographic information such as postcode, preferences and interests

3. Information relating to our housing survey such as housing needs

4. IP address (automatically collected)

5. Web browser type and version (automatically collected)

6. Operating system (automatically collected)

In each case, in accordance with this privacy policy.

How we collect Data

1. We collect Data in the following ways:

   1. Data given to us by you

   2. Data is collected automatically

Data that is given to us by you

1. Situ8 Planning Consultancy will collect your Data in a number of ways, for example:

   1. When you contact us through the Website, by telephone, post, e-mail or through any other means

   2. When you complete surveys that we use for research purposes (although you are obliged to respond to them)

   3. When you use our servicesIn each case, in accordance with this privacy policy.

Data that is collected automatically

1. To the extent that you access the Website, we will collect your Data automatically, for example:

2. We automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.

Our use of Data

1. Any or all of the above data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:

   1. Internal record keeping

   2. Contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customize or update the Website

In each case, in accordance with this privacy policy. 

1. We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).

Who we share Data with

1. We may share your Data with the following groups of people for the following reasons.

   1. Relevant authorities – to facilitate in establishing a need for our services through surveys or contact forms;

In each case, in accordance with this privacy policy.

Keeping Data secure

1. We will use technical and organisational measures to safeguard your Data, for example:

   1. Access to your account is controlled by a password and a user name that is unique to you.

   2. We store your Data on secure servers. 

2. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorized access to your Data, please let us know immediately by contacting us via this email address: debbie@situ8.co.uk.

3. If you want detailed information from Get Safe Online on how to protect your information and your computers and devices go to https://www.getsafeonline.org/.

Data retention 

1. Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.

2. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

Your rights

1. You have the following rights to your Data:

   1. Right to access – the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive”. Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.

   2. Right to correct – the right to have your Data rectified if it is inaccurate or incomplete.

   3. Right to erase – the right to request that we delete or remove your Data from our systems.

   4. Right to restrict our use of your Data – the right to “block” us from using your Data or limit the way in which we can use it.

   5. Right to data portability – the right to request that we move, copy or transfer your Data.

   6. Right to object – the right to object to your use of your Data including where we use it for our legitimate interests. 

2. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this email address: debbie@situ8.co.uk.

3. If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant date protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at https://ico.org.uk/.

4. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

Links to other websites 

1. This Website may, from time to time provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Changes of business ownership and control

1. Situ8 Planning Consultancy may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Situ8 Planning Consultancy. Data provided by users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us.

2. We may also disclose Data to a prospective purchaser of our business or any part of it.

3. In the above instances, we will take steps with the aim of ensuring your privacy is protected.

General

1. You may transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.

2. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of the privacy policy will not be affected.

3. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

4. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.